Welcome
Welcome to Ultrasmart Digital Invoicing ERP, a comprehensive multi-tenant
enterprise resource planning solution. This Privacy Policy explains how we collect, use,
disclose, and safeguard your information when you use our web application ("Service").
📋 Quick Summary
🔐
Data Security
Bank-level encryption & access controls
🏢
Multi-Tenant
Strict data segregation between organizations
📄
FBR Compliance
Pakistan tax authority integration ready
1. Information We Collect
👤 Personal Information
- Full name & contact details
- Email address & phone number
- Business registration information
- Tax identification numbers
🏢 Business Information
- Company details & addresses
- Client/customer databases
- Product/service catalogs
- Financial transaction records
💻 Technical Information
- IP addresses & device info
- Browser type & version
- Usage patterns & analytics
- Tenant-specific settings
🏢 Multi-Tenant Architecture
Our application employs strict data segregation. Each organization's data is
logically isolated with database-level separation, ensuring no cross-tenant
data access or leakage.
2. How We Use Your Information
- Provide digital invoicing services
- Generate FBR-compliant invoices
- Integrate with tax authority systems
- Process transactions & payments
- Manage multi-tenant environments
- Provide customer support
- Send service notifications
- Improve application features
3. Data Protection & Security
We implement enterprise-grade security measures:
🔐
Encryption
AES-256 encryption for data at rest and in transit
🛡️
Access Control
Role-based permissions & 2FA available
💾
Backups
Daily automated backups with 30-day retention
🔍
Audits
Regular security assessments & penetration testing
4. Data Sharing & Disclosure
- FBR Integration: Data shared with Pakistan's Federal Board of Revenue for tax
compliance purposes
- Legal Requirements: Disclosure when required by law or legal process
- Service Providers: Trusted third parties for payment processing, hosting, and
email delivery
- No Commercial Sale: We never sell or rent your personal information to third
parties
Note: As a Pakistan-based FBR-integrated solution, we comply with local tax
laws
and may share invoice data with FBR systems as mandated by regulations.
5. Your Rights & Controls
📋 Access Rights
- Access your personal data
- Request corrections or updates
- Download your data in standard formats
- Request account deletion
⚙️ Account Controls
- Manage user permissions
- Control data sharing preferences
- Set data retention periods
- Opt-out of marketing emails
To exercise your rights, contact us at
ultrasmart.pk@gmail.com
with your request.
6. Data Retention
💼 Business Data
- Active Accounts: Retained while account is active
- Inactive Accounts: Deleted after 24 months of inactivity
- Backup Retention: 30 days for disaster recovery
📄 Legal Compliance
- FBR Records: 6 years as per Pakistan tax laws
- Financial Transactions: 7 years for audit purposes
- Invoice Data: Retained according to FBR requirements
🔄 Updates to This Policy
We may update this Privacy Policy periodically. We will notify you of significant changes
by posting the new policy on this page and updating the "Last Updated" date. For major
changes, we may also send email notifications to registered users.
Current Version: 2.0 | Effective: April 16, 2026
© 2026 Ultrasmart Digital Invoicing ERP. All rights reserved.
This document is available in English. For translations, please contact us.
